Complete Office Accounting Built In
Chart of Accounts, vendor bills, office expenses, and bank accounts — everything your clearing office needs to manage finances without a separate accounting app.
Chart of Accounts
Organize your finances with a proper Chart of Accounts. Five account types (Asset, Liability, Equity, Revenue, Expense) give you full control over your financial structure.
- Five account types with customizable codes
- Unlimited sub-accounts per type
- Pre-configured templates for clearing agents
- Active/inactive account management
- Linked to vendor bills and office expenses
Vendor Management
Track your vendors, their bills, and your payments. Know exactly who you owe, how much, and when it's due.
- Vendor profiles with contact details and NTN
- Bill tracking with due dates and amounts
- Payment recording with multiple methods
- Vendor statement report
Office Expenses & Bank Accounts
Track every office expense and manage your bank accounts in one place. Link expenses to chart accounts for accurate financial reporting.
- Office expenses booked to chart-of-accounts categories
- Bank account register with opening balances
- Cheque management and tracking
- Petty cash tracking
- Credit notes for client adjustments
- WHT certificates received from clients
Why Teams Choose This Feature
All-in-One System
No need for separate accounting software. Manage clearance operations and finances in one platform.
Accurate Books
Every transaction links to a chart account. Trial Balance and Balance Sheet are always up to date.
Vendor Control
Track every vendor bill and payment. Never miss a due date or overpay a supplier.
Frequently Asked Questions
- Do I still need separate accounting software?
- For most clearing agent offices, no. ClearAgent includes Chart of Accounts, vendor management, expense tracking, bank accounts, Trial Balance, and Balance Sheet — covering the core accounting needs of a customs clearing business.
- Can I track WHT (Withholding Tax) certificates?
- Yes. When a client deducts withholding tax from your invoice and gives you a certificate, you record it against that client — certificate number, tax year, section, gross amount, rate and WHT amount, optionally linked to the invoice — and keep the records for your tax filing.
Related Features
Data-Driven Decisions for Your Business
Revenue dashboards, tax summaries, financial reports, and CSV export.
Learn moreSimple Payroll for Your Office Team
Employee directory, monthly payroll, allowances, deductions, and payment history.
Learn moreClient and Sales Tax Invoices in One Click
Compliant client and sales tax invoices with digital submission.
Learn moreReady to streamline your operations?
Get started today — ClearAgent is completely free. No credit card, no time limit.